This privacy notice is to make it easier to understand and provide you with more information about how Maidstone Borough Council may seek to collect and hold information about you in relation to the unprecedented challenges we are all facing during the Coronavirus pandemic (COVID-19).
At this time, Maidstone Borough Council may seek to collect and process your personal data in response to the recent outbreak of Coronavirus, which is above and beyond what would ordinarily be collected in order to ensure your safety and well-being.
Such information will be limited to what is proportionate and necessary, taking into account the latest guidance issued by the Government and health professionals, in order to manage and contain the virus.
It will enable the Council to effectively fulfil our functions to keep people safe, put contingency plans into place to safeguard those vulnerable and aid business continuity.
In order to best respond and help coordinate the community response for COVID-19 it is necessary to collect:
Basic details about you including name, address, telephone number and email address. We may also need to collect details about your health to identify if you (or those closely linked to you) are in any of the high-risk categories and would be considered vulnerable, if infected with coronavirus.
All personal data held, is processed in accordance with data protection law. The Data Controller for the information outlined in this privacy notice is Maidstone Borough Council.
We will use the information you provide to:
The legal basis for processing the data is that it is in the public interest for us to deal with the outbreak of COVID-19.
The General Data Protection Regulation requires specific conditions to be met to ensure that the processing of personal data is lawful. These relevant conditions are below:
We will not share your information with anyone else unless required to do so under additional legal requirements, for example to assist the government in containing the spread of COVID-19. This may be where we are required to do so by law, to safeguard public safety, and in risk of harm or emergency situations.
Information will not be shared with other parts of the Council for any other non-related purposes.
Any information which is shared will only be shared on a need to know basis, with appropriate individuals. Only the minimum information for the purpose will be shared.
The Council will only keep your information for as long as it necessary, taking into account of Government advice and the on-going risk presented by coronavirus. At a minimum the information outlined in this privacy notice will be kept for the duration of the COVID-19 response.
Information provided in relation to this outbreak of coronavirus will not be used for any other purpose, including to be held within personnel files ‘just in case’ it may be needed again.
When the information is no longer needed for this purpose, it will be securely deleted.
If you are not happy about the way your personal data is being processed you can complain directly to the Data Protection team.
You also have the right to complain to the Information Commissioner’s Office (ICO).Information Commissioner's Office,
If you require further information about how we process your personal data, you can contact the our Data Protection Officer.
Further advice and guidance from the ICO on this issue can be found on the ICO website