Committee considered the report of Mr David Mounter, Projects
Officer which detailed the procurement exercise to seek tenders
from contractors to carry out car park improvement works at
Cobtree Manor Park.
Mounter advised that sixteen contractors had initially responded to
the Pre-Qualification Questionnaire (PQQ) stage. Following that process four contractors were
invited to tender.
response to questions from the Committee, Mr Mounter advised
·The main and lower car parks would provide a total
of 172 car parking spaces including 10 disabled bays.
·There was potential for more parking spaces in the
lower car park than there is at present as the spaces would be
·The difference in price in the tender was due to the
size of the contractors submitting bids. The larger the contractor, the higher
·The quotes supplied include works to the lower car
park. The contractors who had supplied
the quotes had confirmed that there would be no price discount if
the lower car park was not included in the works.
·The proposed works to the lower car park provided 3
·The Contractors would have factored into the quote
provided the risk of any delays due to adverse weather,
particularly given that the likely start time was January
·An Employer’s Agent would be appointed to
supervise the contractor and ensure progress if there was inclement
·The work was due to be completed by Easter and
carried out in sections so at least 72 spaces would be available at
any one time.
·The contractor had built in time for night work to
carry out works to the entrance to minimise any disruption should
this be necessary.
response to a question about the funding for this project, Mr Paul
Holland, Senior Finance Manager (Client) responded that the Council
would charge interest on any money that the Trust borrowed so it
may suit the Trust to borrow small amounts and pay back
quickly. Mr Holland undertook to email
around to the Committee some figures on what the initial borrowing
1)The winning tender price of £283,143.78
be accepted and the successful
contractor be appointed, as detailed in the Exempt Appendix, to
carry out the works as agreed.
2)Delegated authority be
given to the Head of Regeneration and Economic Development to agree
financial variations in line with the proper management of the
contract in consultation with the Chairman of the
3)The Employer’s Agent be asked to report to the Committee on an informal
basis every three weeks once the contract has commenced.