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AUDIT, GOVERNANCE & STANDARDS COMMITTEE |
13 January 2020 |
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Counter Fraud & Corruption Policy |
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Final Decision-Maker |
Audit, Governance & Standards Committee |
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Lead Head of Service |
Rich Clarke, Head of Audit Partnership |
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Lead Officer and Report Author |
Rich Clarke, Head of Audit Partnership |
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Classification |
Public |
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Wards affected |
All |
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Executive Summary |
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This Committee recommended for approval a refreshed Counter Fraud & Corruption Policy on 15 January 2018 with a provision to review in two years. This report presents that review and largely retains the document as before, bar an addition setting out guidance for people who become involved in an investigation.
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Purpose of Report
Recommendation
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This report makes the following recommendations to this Committee: |
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1. That the Policy & Resources Committee be recommended to approve the Counter Fraud & Corruption Policy.
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Timetable |
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Meeting |
Date |
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Audit, Governance & Standards Committee |
13 January 2020 |
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Policy & Resources Committee |
(to be confirmed) |
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Counter Fraud & Corruption Policy |
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1. CROSS-CUTTING ISSUES AND IMPLICATIONS
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Issue |
Implications |
Sign-off |
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Impact on Corporate Priorities |
We do not expect the recommendations will by themselves materially affect achievement of corporate priorities. However, they will support the Council’s overall achievement of its aims by helping enhance the quality of corporate governance. |
Rich Clarke
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Cross Cutting Objectives |
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Risk Management |
See below in report.
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Financial |
The proposals set out are all within already approved budgetary headings and so need no new funding. It is consistent with the principles of good governance to have in place a robust Counter Fraud & Corruption Policy. |
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Staffing |
We will deliver the recommendations with our current staffing. The Mid Kent Audit team includes 3 officers with relevant professional qualifications, and we have access to further trained individuals in other teams and through call-off contractor arrangements. We will keep the required level of experience and expertise under review. |
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Legal |
The Council is free to set out policies on how it will address economic crime risk and incidents. The actions set out in the policy are within the Council’s powers, which include investigating reports and referring for prosecution. |
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Privacy and Data Protection |
The Policy includes references to how we will use information to help identify and address risks of economic crime. The Policy also sets out that we will share information with others where useful and efficient.
We will undertake all data sharing in line with applicable laws and policies. |
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Equalities |
The recommendation does not propose a change in service that requires an equalities impact assessment. |
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Public Health |
No relevant impact |
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Crime and Disorder |
The Policy aims to improve the Council’s approach in dealing with specific forms of crime. |
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Procurement |
The Policy does not require any immediate procurement. Any future procurement exercises for products or services that would enhance our approach will be undertaken in line with applicable Standing Orders. |
2. INTRODUCTION AND BACKGROUND
2.1 This Committee recommended for approval a refreshed Counter Fraud & Corruption Policy on 15 January 2018, modelled around CIPFA’s Counter Fraud Code of Practice. In keeping with good practice, that policy proposed a review cycle whereby it would come back to Members for re-consideration every two years.
2.2 The current document, attached, largely retains the Policy as approved in 2018 reflecting the continued good practice set out by CIPFA. It has some cosmetic modifications (including addition of further Maidstone BC branding) and minor text clarifications. However, the only modification of note is towards the end of the Policy (paragraphs 45-47) of additional guidance to those who may become involved in investigations.
2.3 This addition springs from experience of the audit team conducting investigations in the past two years and incorporates in the standard policy key tenets of guidance that has hitherto been provided individually during investigations.
3. AVAILABLE OPTIONS
3.1 Members could choose to reject these additions and retain the Policy as approved in January 2018.
4. PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
4.1 We recommend approval of the Policy at Appendix 1. The Policy remains consistent with good practice as set out by CIPFA, and the addition of guidance for those subject to investigations will help standardise information previously provided case-by-case and make it available to people more generally.
5. RISK
5.1 We are satisfied
that the risks associated are within the Council’s risk appetite and will be
managed as per the Risk Management Policy.
6. CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
6.1 The original Policy in 2018 underwent consultation with the Council’s Corporate and Wider Leadership Teams. In compiling this update we have consulted with CIPFA as members of their Counter Fraud Network to seek any new developments for incorporation, but were advised of no new significant updates for inclusion.
7. NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
7.1 Once agreed, the Policy will replace the previous version available on the Council’s intranet.
8. REPORT APPENDICES
· Appendix 1: Counter Fraud & Corruption Policy
9. BACKGROUND PAPERS
CIPFA Code of Practice as per previous papers on 15 January 2018.