Your Councillors

Strategic Planning, Sustainability & Transportation Committee

8 January 2019

 

Fees & Charges 2019/20

 

Final Decision-Maker

Strategic Planning, Sustainability & Transportation Committee

Lead Head of Service/Lead Director

Mark Green, Director of Finance & Business Improvement

Lead Officer and Report Author

Ellie Dunnet, Head of Finance

Classification

Public

Wards affected

All

 

Executive Summary

 

This report sets out the proposed fees and charges for 2019/20 for the services within the remit of this committee.† Fees and charges determined by the council are reviewed annually, and this forms part of the budget setting process.

 

The committee is invited to consider the appropriateness of the proposals for charges which are set at the councilís discretion.

 

Charges which are determined centrally have been included in Appendix 1 for information.

 

 

This report makes the following recommendations to Strategic Planning, Sustainability & Transportation Committee

1.   That the proposed discretionary fees and charges set out in Appendix 1 to this report are agreed.

 

 

Timetable

Meeting

Date

Strategic Planning, Sustainability & Transportation Committee

8 January 2019

Policy & Resources Committee

23 January 2019



Fees & Charges 2019/20

 

 

1.††††† INTRODUCTION AND BACKGROUND

 

1.1     The council is able to recover the costs of providing discretionary services through making a charge to service users.† A charging policy is in place for charges which are set at the councilís discretion and this seeks to ensure that:

 

a)   Fees and charges are reviewed regularly, and that this review covers existing charges as well services for which there is potential to charge in the future.

 

b)   Budget managers are equipped with guidance on the factors which should be considered when reviewing charges.

 

c)   Charges are fair, transparent and understandable, and a consistent and sensible approach is taken to setting the criteria for applying concessions or discounted charges.

 

d)   Decisions regarding fees and charges are based on relevant and accurate information regarding the service and the impact of any proposed changes to the charge is fully understood.

 

1.2     The policy covers fees and charges that are set at the discretion of the council and does not apply to services where the council is prohibited from charging, e.g. the collection of household waste.† Charges currently determined by central government, e.g. planning application fees, are also outside the scope of the policy.† However, consideration of any known changes to such fees and charges and any consequence to the medium term financial strategy are included in this report for information.

 

1.3     Managers are asked to consider the following factors when reviewing fees and charges:

 

a)   The councilís strategic plan and values, and how charge supports these;

 

b)   The use of subsidies and concessions targeted at certain user groups or to facilitate access to a service;

 

c)   The actual or potential impact of competition in terms of price or quality;

 

d)   Trends in user demand including an estimate of the effect of price changes on customers;

 

e)   Customer survey results;

 

f)    Impact on users, both directly and on delivering the councilís objectives;

 

g)   Financial constraints including inflationary pressure and service budgets;

 

h)   The implications of developments such as investment made in a service;

 

i)     The corporate impact on other service areas of council wide pressures to increase fees and charges;†

 

j)    Alternative charging structures that could be more effective;

 

k)   Proposals for targeting promotions during the year and the evaluation

of any that took place in previous periods.

 

Discretionary Charges for 2019/20

1.4     Charges for services which fall within the remit of this committee have been reviewed by budget managers in line with the policy, as part of the development of the medium term financial strategy for 2019/20 onwards.† The detailed results of the review carried out this year are set out in

Appendix 1 and the approval of the committee is sought to the amended

fees and charges for 2019/20 as set out in that appendix.

 

1.5     Table 1 below summarises the 2017/18 outturn and 2018/19 estimate for income from the discretionary fees and charges which fall within the remit of this committee.† Please note that the table only reflects changes relating to fees and charges and does not include other budget proposals which may impact these service areas.

 

1.6     Also shown in the lower part of the table are the proposed changes for services which require the council to achieve a break even position.

 

1.7     The overall increase in income if these changes are agreed and implemented as planned is expected to be £185,000 which amounts to a 3.89% increase in the overall budgeted income figure for this committee for the current financial year.† This excludes the change in income levels associated with the suspension budget of the park and ride service.† This income stream is not reflected in the table below.

Service Area

2017-18

2018-19 Estimate

Proposed increase in income

2019-20 Estimate

Outturn

£

£

£

£

Street Naming & Numbering

52,575

49,000

20,000

69,000

Parking Services Ė off street

2,682,710

2,917,700

180,000

3,097,700

Development Control Ė Pre-application fees

130,313

130,600

30,000

160,600

Parking Services

207,105

186,020

0

186,020

Discretionary fees & charges

3,072,703

3,283,320

230,000

3,513,320

Local Land Charges

259,848

319,550

0

319,550

Building Control

368,521

326,850

5,000

331,850

Obligation to break-even

628,369

646,400

5,000

651,400

TOTAL

3,701,072

3,929,720

235,000

4,164,720

 

Table 1: Discretionary Fees & Charges Summary (SPS&T)

1.8     Inflationary increases have been applied to building control charges, and planning fees which are set by the Council.† Local Land Charges have also been increased to bring the charges in line with the other authorities in the partnership.† However, due to a forecast reduction in demand for this service, the income budget will remain at the current level.

 

1.9     No further changes are proposed to charges for 2019/20, however, overachievement of income against the budget during the first eight months of 2018/19 and current forecasts are considered to justify the proposed increase in the income budget for street naming and numbering.

 

1.10 Pay and display charges were raised during the year, and the income budgets will be amended to incorporate this change.† No further increases to charges are proposed for this year.

 

1.11 Table 2 below summarises the income due from fees which are set by the government.† There is no change in the level of charge or income expected for the forthcoming financial year and it is therefore proposed that the budget for these income streams remains at the level set for 2018/19:

 

 

Service Area

2017-18

2018-19 Estimate

Proposed increase in income

2019-20 Estimate

Outturn

£

£

£

£

Development Control Ė Planning & Conservation

1,501,711

1,559,060

0

1,559,060

Parking services - PCNs

841,598

864,660

0

864,660

Statutory fees & charges

2,343,308

2,423,720

0

2,423,720

 

Table 2: Statutory Fees & Charges Summary (SPS&T)

 

 

 

2.        AVAILABLE OPTIONS

 

Option 1

2.1     The committee could approve the recommendations as set out in the report, adopting the fees and charges as proposed in Appendix 1.† As these proposals have been developed in line with the councilís policy on fees and charges they will create a manageable impact on service delivery whilst maximising income levels.

 

Option 2

2.2     The committee could increase the charges proposed within Appendix 1. Any alternative increase may not be fully compliant with the policy, would require further consideration before implementation and may not deliver the necessary levels of income to ensure a balanced budget for 2019/20.† The impact on demand for a service should also be taken into account when considering increases to charges beyond the proposed level.

 

Option 3

2.3     The committee could propose to decrease the charges proposed within Appendix 1.† However, this would limit the Councilís ability to recover the cost of delivering discretionary services, and could result in the Council being unable to set a balanced budget for 2019/20.

 

 

3.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

3.1     Option 1 as set out above is recommended as the proposed fees and charges shown within Appendix 1 have been developed by budget managers in line with the Councilís Charging Policy.† The proposed charges are considered appropriate and are expected to create a manageable impact on service delivery whilst maximising cost recovery.

 

 

4.       RISK

4.1     The risks associated with this proposal, including the risks if the Council does not act as recommended, have been considered in line with the Councilís Risk Management Framework. †We are satisfied that the risks associated are within the Councilís risk appetite and will be managed as per the Policy.

 

 

5.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

5.1     As part of this yearís budget survey, residents were asked to rank the approaches to balancing the budget in order of preference.† The results of the survey indicated that providing fewer discretionary services was the most preferred option, with a score of 2.25 out of 3.† Increasing fees and charges scored the second highest, with 2.11 out of 3.

 

 

6.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

6.1     Fees and charges are being considered by service Committees throughout January, with an overarching report to Policy & Resources Committee on 23 January 2019.

 

 

7.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

         The Councilís policy on charging has been developed to support corporate priorities as set out in the strategic plan.

Head of Finance

Risk Management

         Risk implications have been set out in section 4 of the report.

Head of Finance

Financial

         Financial implications are set out in the body of the report.  If agreed, this income will be incorporated into the Councilís medium term financial strategy for 2019/20 onwards.

Head of Finance

Staffing

         We will deliver the recommendations with our current staffing.

Head of Finance

Legal

         A number of the fees and charges made for services by the Council are set so as to provide the service at cost. These services are set up as trading accounts to ensure that the cost of service is clearly related to the charge made. In

other cases the fee is set by statute and the Council must charge the set fee. In both cases the proposals in this

report meet the Councilís obligations.

 

         Where a customer defaults the fee or charge for a service must be defendable, in order to recover it through legal action. Adherence to the policy on setting fees and charges provides some assurance that appropriate factors have been considered in setting these charges.

 

Legal Team

Privacy and Data Protection

 

         No specific impact identified.

Legal Team

Equalities

The recommendations do not propose a change in service therefore will not require an equalities impact assessment.

Equalities and Corporate Policy Offer

Public Health

         No specific impact identified.

Head of Finance

Crime and Disorder

         No specific impact identified.

Head of Finance

Procurement

         No specific impact identified.

Head of Finance

 

8.        REPORT APPENDICES

 

The following documents are to be published with this report and form part of the report:

         Appendix 1: Proposed fees & charges 2019/20 (Strategic Planning, Sustainability & Transportation Committee)

 

 

9.        BACKGROUND PAPERS

 

Charging Policy: http://aluminum:9080/documents/s58019/Appendix%201%20-%20Charging%20Policy%20November%202017.pdf