Democracy Committee |
14 November 2018 |
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Reference from Council – Outside Bodies |
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Final Decision-Maker |
Council |
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Lead Head of Service |
Angela Woodhouse – Head of Policy, Communications and Governance |
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Lead Officer and Report Author |
Sam Bailey – Democratic and Administration Services Manager |
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Classification |
Public |
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Wards affected |
All |
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Executive Summary |
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This report outlines the reference made to the Democracy Committee from Council, and highlights some suggested changes to the scheme of Outside Bodies.
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This report makes the following recommendations to this Committee: |
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That Council is recommended to agree the amended scheme of Outside Bodies. |
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Timetable |
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Meeting |
Date |
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Democracy Committee |
14 November 2018 |
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Council |
12 December 2018 |
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Reference from Council – Outside Bodies |
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1. INTRODUCTION AND BACKGROUND
1.1 During the 2016-17
and 2017-18 municipal year, the Democracy Committee carried out a review of
Outside Bodies, with a reviewed scheme agreed by Council on 7 March 2018. As a
result of the review a number of Outside Bodies were deleted, and the remaining
Outside Bodies were aligned to either a Service Committee or Democracy
Committee and these Committees are now responsible for appointments to the
Outside Body.
1.2 At the Council
meeting of 26 September 2018 a further amendment was made to the scheme of
Outside Bodies – the deletion of the Quality Bus Partnership. Council also
resolved to re-consider the scheme of Outside Bodies due to perceived
inconsistencies in how Outside Bodies had been allocated to Committees. The
example given was that parks, open spaces and nature reserves had been
allocated to a variety of Committees and not just Heritage, Culture and Leisure
Committee. The Council minute and resolution are included at Appendix 2.
1.3 Attached at Appendix 1 is a new version of the Outside Bodies scheme which addresses the inconsistencies raised by Council. The proposed changes to the scheme have been tracked for transparency.
2. AVAILABLE OPTIONS
2.1 Democracy Committee could agree to recommend the changes outlined in Appendix 1 to Council – this would improve the consistency in the scheme of Outside Bodies.
2.2 Democracy Committee could amend the scheme in a different way, and recommend this scheme to Council. This would give the opportunity for the Committee to make changes to the scheme of Outside Bodies.
2.3
Democracy
Committee could choose to do nothing and leave the scheme of Outside Bodies as
it is. However this will not address the inconsistencies highlighted by
Council.
3. PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
3.1 The preferred option is option 2.1. This option addresses the inconsistencies raised by Council in the allocation of Outside Bodies.
4. RISK
4.1 The risks associated with this proposal, including the risks if the Council does not act as recommended, have been considered in line with the Council’s Risk Management Framework. We are satisfied that the risks associated are within the Council’s risk appetite and will be managed as per the Policy.
5. CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
5.1 As highlighted in paragraph 1.1 of this report, the issue of Outside Bodies has been the subject of extensive consultation with members over the last 2 and a half years through the Outside Bodies review.
6. NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
6.1 If the
Committee agrees changes to the scheme of Outside Bodies they will be
recommended to Council for adoption at its meeting of 12 December 2018.
7. CROSS-CUTTING ISSUES AND IMPLICATIONS
Issue |
Implications |
Sign-off |
Impact on Corporate Priorities |
No implications |
Democratic and Administration Services Manager |
Risk Management |
No implications |
Democratic and Administration Services Manager |
Financial |
No implications
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Democratic and Administration Services Manager |
Staffing |
No implications
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Democratic and Administration Services Manager |
Legal |
Under the paragraph 2.2.12 of the Constitution the Democracy Committee can review the Constitution in conjunction with the Monitoring Officer and may recommend proposed changes, to the Council. As Schedule 2 List of Outside Bodies is within Part 5 of the Constitution it is within the Committee’s remit to recommend the proposed changes set out in the report. The changes suggested have no impact on the Council exercising its functions, and are purely administrative changes. |
Team Leader (Corporate Governance), MKLS |
Privacy and Data Protection |
The data will be held and processed in accordance with the data protection principles contained in the Data Protection Act 2018 and in line with the Data Quality Policy, which sets out the requirement for ensuring data quality. There is a program for undertaking data quality audits of performance indicators. |
Team Leader (Corporate Governance), MKLS |
Equalities |
The Equalities implications were considered as part of the reviewed scheme. It is important the way in which the scheme operates is consistent and transparent to ensure its accessibility to all Members. |
Equalities and Corporate Policy Officer |
Crime and Disorder |
No implications |
Democratic and Administration Services Manager |
Procurement |
No implications |
Democratic and Administration Services Manager |
8. REPORT APPENDICES
Appendix 1: Amendments to the Scheme of Outside Bodies
Appendix 2: Minute and resolution from Council
9. BACKGROUND PAPERS
None