Your Councillors


Heritage, Culture AND Leisure Committee

2 October 2018

 

Development of the New Strategic Plan

 

Final Decision-Maker

Council

Lead Director

Alison Broom, Chief Executive

Lead Officer and Report Author

Alison Broom, Chief Executive and Angela Woodhouse, Head of Policy, Communications and Governance

Classification

Public

 

Wards affected

All

 

Executive Summary

 

This report sets out the draft vision, objectives and outcomes for committee consideration following the workshops and events with Councillors and the Leadership Team.

 

 

This report makes the following recommendation to this Committee:

Give feedback on  the draft vision, objectives and outcomes to Policy and Resources Committee as part of the development of the new Strategic Plan.

 

 

 

Timetable

Meeting

Date

HCLC

2 October 2018

Strategic Planning Sustainability and Transportation

9 October 2018

Communities, Housing and Environment

16 October 2018

Policy and Resources

24 October 2018

Policy and Resources

28 November 2018

Council

12 December 2018



Development of the New Strategic Plan

 

 

 

1.       INTRODUCTION AND BACKGROUND

 

1.1     Policy and Resources Committee agreed in July 2018 to a corporate planning timetable for the creation of a new Strategic Plan to run concurrently with the Medium Term Financial Strategy from 2019-2024.

 

1.2     The timetable included councillor workshops to develop the Strategic Plan prior to consultation with stakeholders and service committee review in October. The timetable as agreed is set out in Appendix A.

1.3     This report provides an update on the work undertaken so far to develop the plan, the draft vision, objectives and outcomes for committee review and consideration.

 

2.      ACTION TAKEN SO FAR

 

2.1     Four workshops were held covering the four emerging themes of the Council’s future strategic plan. The numbers in brackets represent the number of Councillor attendees at each workshop:

 

·         Creating a great place for living and visiting (17)

·         Great communities by design (16)

·         People are healthy and safe (10)

·         Prosperity – Working in the Borough  (13)

 

2.2       The purpose of the workshops was for Councillors to consider the       objectives and outcomes the Council should aspire to in the new Strategic Plan, considering what the Council could do to achieve these objectives alone and working with others. All presentations and information shared and gathered at each workshop has been circulated to all Councillors.

 

2.3       In terms of the vision for the Strategic Plan, it has been identified from conversations with Members that our vision needed to go beyond the 5 years of the strategic plan to ensure it leads all policies and strategies of the Council and really sets out where we want to be in the future.  As such it is proposed that the Vision covers the period to 2045. The draft vision is set out in Appendix B.

 

2.4     Wider Leadership Team considered the outputs from the workshops and as a result it is recommended that the number of objectives is reduced from the figure of 12 originally discussed with Members to 8, and the categorisation of objectives into four ‘pillars’ is removed. This recommendation is made to reduce duplication and complexity, based on Member consideration of how future outcomes could be achieved, because there was a degree of repetition and overlap across the original twelve draft objectives. A table mapping the bullet points from the workshops onto the draft outcomes can be found at Appendix C.

 

2.5     Policy and Resources Committee agreed the draft vision, objectives and outcomes attached at Appendix B should go out to consultation at its meeting on 19 September 2018.

 

 

 

3.        AVAILABLE OPTIONS

 

3.1      The Committee is asked to consider and review the draft vision, objectives and outcomes attached at Appendix B. Any changes and comments will be considered by the Policy and Resources Committee in November alongside all other consultation results.

 

3.2     The Committee is asked to consider Appendix B in its entirety rather than through the lens of its terms of reference. The review by the Committee is part of the consultation timetable agreed by Policy and Resources Committee.

 

3.3     The Committee could choose not to comment on Appendix B.  However, in doing so they would miss an opportunity to influence the Strategic Plan’s development.

 

 

 

4.   PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

4.1    The Committee is asked to consider and review Appendix B and submit its feedback to the Policy and Resources Committee for consideration at their meeting in November 2018.

 

 

5.       RISK

 

5.1    Risks associated with the delivery of the Strategic Plan will be set out in the Risk Management Framework and operationally through the service planning process.

 

 

 

6.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

6.1     The draft vision, objectives and outcomes will be used to consult the public on the Council’s priorities.  This consultation will be linked to the statutory consultation on priorities for the annual budget. The timetable for consultation is set out in Appendix A.

 

 

 

7.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

7.1     Following the approval of the vision, objectives and outcomes, consultation will be carried out as outlined in the report.

 

7.2     Results of the consultation will be reported to Policy and Resources Committee in November 2018, with the Medium Term Financial Strategy and Strategic Plan going to Council on 12 December 2018.

 

 

 

 

8.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

The Strategic Plan sets the Corporate Priorities

Head of Policy, Communications and Governance

Risk Management

Already covered in the risk section

Head of Policy,

Communications

and Governance

Financial

Financial implications of the

Strategic Plan will be

addressed by developing an

updated Medium Term

Financial Strategy in parallel

with the Strategic Plan.

Section 151 Officer & Finance Team

Staffing

Creating a new strategic plan

will have staffing implications

for the Policy and Information

Team and Leadership Team.

Head of Policy,

Communications

and Governance

Legal

There are no legal implications

 

Privacy and Data Protection

All data collected as part of

the Strategic Plan process will

be processed in accordance with the Data Protection Act

 

Head of Policy, Communications and Governance

Equalities

Equalities will need to be

taken into account when we

plan the consultation and any

service changes resulting from

the budget

Head of Policy,

Communications

and Governance

Crime and Disorder

Crime and Disorder will be

considered during the

strategic plan process

Head of Policy,

Communications

and Governance

Procurement

N/A

Head of Policy,

Communications

and Governance

 

9.        REPORT APPENDICES

 

The following documents are to be published with this report and form part of the report:

·         Appendix A: Corporate Planning Timetable

·         Appendix B: Draft Vision, Objectives and Outcomes

·         Appendix C: Map of workshop notes to Objectives and Outcomes

 

 

10.    BACKGROUND PAPERS

 

None



 

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