Your Councillors

ANNUAL COUNCIL MEETING

19 May 2018

 

REVIEW OF ALLOCATION OF SEATS ON COMMITTEES

 

Final Decision-Maker

Council

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance

 

Lead Officer and Report Author

Sam Bailey, Democratic and Administration Services Manager

Debbie Snook, Democratic Services Officer

 

Classification

Public

 

Wards affected

All

 

Executive Summary

Following the Borough Council elections on 3 May 2018, a review has been undertaken of the allocation of seats on Committees.† The Council is asked to agree that the allocation of seats on Committees be as set out in Appendix 1 to this report.

 

 

This report makes the following recommendation to Council:

1. That the allocation of seats on Committees be as set out in Appendix 1 to this report.

 

 

Timetable

Meeting

Date

Annual Council Meeting

19 May 2018



REVIEW OF ALLOCATION OF SEATS ON COMMITTEES

 

 

 

1.††† INTRODUCTION AND BACKGROUND

 

1.1     The Council has a statutory requirement under the Local Government and Housing Act 1989 to ensure political proportionality in the membership of Committees.† Following the Borough Council elections on 3 May 2018, the composition of the Council is as follows:

†††††††

Conservative Party

25

Liberal Democrat

20

The Independent Group

4

Labour Party

3

Independent Maidstone

2

Independent (Cllr R Webb)

1

Total

55

 

 

2.††† AVAILABLE OPTIONS

 

2.1†† The allocation of seats on individual Committees which now achieves overall political balance is set out in Appendix 1.

 

2.2†† Section 17 of the Local Government and Housing Act 1989 provides for exceptions to the political balance requirements.† Essentially, the Council can amend the political balance of a Committee provided that notice of the intention to give such consideration has been given to all Members of the Council and that when the alternative arrangements are put to the vote at the Council meeting, no Member of the Council votes against them.

 

 

3†††† PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

3.1†† It is proposed that the Employment Committee and the Urgency Committee are not politically balanced, as, in accordance with the Councilís Constitution, the membership of these Committees must include the Leaders of the five largest Political Groups represented on the Council, and that the allocation of seats on individual Committees, which achieves overall political balance, be as set out in Appendix 1.

 

 

4.††† RISK

4.1† The review of the allocation of seats on Committees will ensure an appropriate political balance in membership of Committees.

 

 

 

 

5.††† CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

5.1†† Group Leaders have been consulted on the allocation of seats on Committees and the adjustments required.

 

 

6.††† NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

6.1†† Once the allocation of seats has been decided upon, there is a duty to give effect to the allocation by making appointments to them in accordance with the wishes of the Group Leaders on behalf of their respective Political Groups.

 

 

7.††† CROSS-CUTTING ISSUES AND IMPLICATIONS

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

There are no direct impacts on corporate priorities arising from this, but the Committees when in place discharge the functions delegated to them having regard where appropriate to the Councilís strategic objectives.

Head of Policy, Communications and Governance

Risk Management

See section 4 above.

Head of Policy, Communications and Governance

Financial

The Committees appointed having regard to the political balance requirements form part of the original plan for the committee system of governance and as such there are no additional financial implications.

Section 151 Officer

Staffing

There are no staffing implications

Head of Policy, Communications and Governance

Legal

The legal implications are set out in the body of the report.

Legal Team

Privacy and Data Protection

No specific issues arise.

Legal Team

Equalities

The review will ensure an equitable political representation in membership of Committees.

Equalities and Corporate Policy Officer

Crime and Disorder

No specific issues arise.

 

Head of Policy, Communications and Governance

 

Procurement

No specific issues arise.

 

Head of Policy, Communications and Governance

 

8.††† REPORT APPENDICES

 

         Appendix 1:† Review of Allocation of Seats on Committees

 

 

9.††† BACKGROUND PAPERS

 

None