DEMOCRACY COMMITTEE |
10 January 2018 |
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REVIEW OF OUTSIDE BODIES - UPDATE |
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Final Decision-Maker |
Council |
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Lead Head of Service/Lead Director |
Angela Woodhouse – Head of Policy, Communications and Governance |
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Lead Officer and Report Author |
Caroline Matthews – Democratic Services Officer |
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Classification |
Public
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Wards affected |
All |
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Executive Summary |
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The report provides more information on the outside bodies that the Committee would like to reconsider.
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This report makes the following recommendations to this Committee: |
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1.
That
the Committee makes a recommendation to Council on whether to retain the
following Outside Bodies:-
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Timetable |
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Meeting |
Date |
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Democracy Committee |
10 January 2018 |
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Council |
28 February 2018 |
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Review of Outside Bodies - Update |
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1. INTRODUCTION AND BACKGROUND
1.1 The Committee considered a
number of Outside Bodies at its meeting on
15 November 2017 and during the discussion requested that a further report be
brought back to the next meeting to reconsider the following Outside Bodies:
Collis Millennium Green Trust
Medway Valley Line Steering Group
Kent Community Rail Partnership
Quality Bus Partnership
1.2 Further
information has been provided for those Outside Bodies mentioned
and Members are asked to reconsider them based on the further details.
Collis Millennium Green Trust – A Trust Deed was established in
1999
to form a new charity to hold land as a Millennium Green.
The Council were allocated one Trustee at the time, which was for a
four
year term. It was considered that due to the location of the Green,
this
should be a High Street Ward Member. However, in recent years there
has not been a Council representative, although Councillor Mrs Joy
(a High Street Ward Member) is an attendee but as a representative of
the
Parochial Church Council of the Parish of All Saints with St Philips,
Maidstone.
Should Members wish to continue to have representation on this Trust,
they may wish to consider that the Heritage, Culture and Leisure
Committee appoint a Trustee from the High Street Ward or a
neighbouring ward.
Maidstone Quality Bus Partnership – This is a Voluntary Partnership
Agreement between Kent County Council, Maidstone Borough Council and
Arriva Southern Counties.
It was set up in 2012 for the three parties to share common
objectives:-
·
To
create a public transport network acknowledged by local residents, visitors and
the business community as an increasingly attractive alternative to private car
use.
·
To
seek increased use of local bus services to assist in achieving a sustainable
and self-sufficient transport system, capable of meeting the needs of the 21st
century, enriching the quality of life in the Maidstone Borough, attracting
investment, and enhancing work and leisure opportunities.
The
meetings are attended by Council Officers and two Members.
Kent Community Railway Partnership – This Partnership was set up to promote
local rail lines in rural Kent and Medway for the social, economic and
environmental benefit of residents and visitors and to support the social
well-being of the communities served by those rail lines.
The meetings are attended by two Members.
Medway Valley Line Steering Group – The Steering Group has a particular
role in assisting with priority action and funding, sharing relevant strategic
information, advising on and approving the Rail Partnership Action Plan and
informing other rural partnerships at, or below, county level.
The Members of the Group will act as professional, technical and community
support and act as contacts for the Community Rail Partnership.
The meetings are attended by one Member.
2. AVAILABLE OPTIONS
2.1
The
Committee could decide to retain all of the Outside Bodies, retain some of the
Outside Bodies or not retain any of the listed Outside Bodies.
3 PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS
3.1 The Committee is asked to reconsider the Outside Bodies listed and the
additional information requested and make a decision to either retain
them
or delete them.
4
RISK
4.1 The
Committee will need to consider risk as part of their option appraisal. There
will be no effect on the Council’s risk management framework whether the
Committee chooses to retain or remove any of these Outside Bodies.
5 CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK
5.1 The
Outside Bodies have been reviewed by the Outside Bodies Working Group and
considered at the meetings of the Committee in September and November 2017.
6 NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION
6.1 Once
the Committee have made a decision on the four Outside Bodies, a recommendation
on the final list of Outside Bodies will be made to Council at its meeting on
28th February 2018.
6.2 Once a decision has been made by Council, the Outside Bodies can be allocated and dealt with accordingly.
7 CROSS-CUTTING ISSUES AND IMPLICATIONS
Issue |
Implications |
Sign-off |
Impact on Corporate Priorities |
The link to
corporate priorities should be considered as part of the review of nominations. |
Head of Policy, Communications and Governance |
Risk Management |
Covered in Section 4. |
Head of Policy, Communications and Governance |
Financial |
There are no financial implications arising out of this report. |
Head of Policy, Communications and Governance |
Staffing |
There are no staffing implications arising out of this report. |
Head of Policy, Communications and Governance |
Legal |
A Councillor who is appointed to an Outside Body acts as a representative of the Council. However, dependent upon the nature of the arrangement, it is likely that their main responsibility would be to the organisation to which they have been appointed. |
[Legal Team] |
Privacy and Data Protection |
There are no privacy or data protection implications to this decision. |
Head of Policy, Communications and Governance |
Equalities |
The recommendation does not propose a change in service therefore it does not require an equalities impact assessment. |
Policy & Information Manager |
Crime and Disorder |
Not applicable. |
Head of Policy, Communications and Governance |
Procurement |
Not applicable. |
Head of Policy, Communications and Governance |
8 REPORT APPENDICES
The following documents are to be published with this report and form part of the report:
· Appendix A: Outside Bodies Additional Information
9 BACKGROUND PAPERS
None