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Last updated: 02 Aug 2019
Maidstone Borough Council needs to collect and use certain types of personal data about staff, Council Tax payers, residents and others with whom it deals. In addition, it may occasionally be required by law to collect, process, and pass on certain types of personal data to comply with the requirements of the law or requests from other public bodies. This personal data will be dealt with properly in accordance with the law however it is collected, recorded and processed – whether on paper, by computer, or otherwise. The Council will comply with the Data Protection Act 2018.
The Council regard the lawful and correct treatment of personal data as vital to maintaining the confidence of those with whom it deals. The Council will treat personal data lawfully and correctly.
To this end the Council will comply with the Data Protection Principles as set out in the Data Protection Act 2018 (the Act). These principles require that personal data:
(a) processed lawfully, fairly and in a transparent manner in relation to individuals (‘lawfulness, fairness and transparency’);
(b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes (‘purpose limitation’);
(c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed (‘data minimisation’);
(d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay (‘accuracy’);
(e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals (‘storage limitation’);
(f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures (‘integrity and confidentiality’).
Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.
Therefore, Maidstone Borough Council will, through appropriate management and strict application of criteria and controls:
In addition, Maidstone Borough Council will ensure that: