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COUNCIL

27 February 2019

 

Review of Allocation of Seats on Committees/Membership of Committees

 

Final Decision-Maker

Council

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance

Lead Officer and Report Author

Sam Bailey, Democratic and Administration Services Manager (Lead Officer)

Debbie Snook, Democratic Services Officer (Report Author)

Classification

Public

Wards affected

All

 

Executive Summary

 

A review has been undertaken of the allocation of seats on Committees.† The Council is asked to agree that the allocation of seats on Committees be as set out in Appendix 1 to this report and that the wishes of the Leaders of the Conservative and Independent Groups with regard to the consequential and other changes to the membership of Committees be accepted.

 

 

This report makes the following recommendations to Council:

1.        That the allocation of seats on Committees be as set out in Appendix 1 to this report.

2.        That the wishes of the Leaders of the Conservative and Independent Groups with regard to the consequential and other changes to the membership of Committees, as set out in Appendix 2 to this report, be accepted.

 

 

Timetable

Meeting

Date

Council

27 February 2019

 

 

 

 



Review of Allocation of Seats on Committees/Membership of Committees

 

 

 

1.††† INTRODUCTION AND BACKGROUND

 

1.1†† The Council has a statutory requirement under the Local Government and Housing Act 1989 to ensure political proportionality in the membership of Committees.† Following the decision of Councillor Garland to leave the Conservative Group and join the Independent Group, a review has been undertaken of the allocation of seats on Committees.

 

1.2†† The following adjustments are required to achieve political balance:

 

Party

Adjustment Required

Conservative

-2

Independent

+2

 

1.3†† The following adjustments have been proposed and accepted for submission to the Council:

†††††††

Audit, Governance and Standards Committee

1 seat from Conservative to Independent

Heritage, Culture and Leisure Committee

1 seat from Conservative to Independent

 

 

2.††† AVAILABLE OPTIONS

 

2.1†† The allocation of seats on individual Committees which achieves political balance is set out in Appendix 1.

 

2.2†† Section 17 of the Local Government and Housing Act 1989 provides for exceptions to the political balance requirements.† Essentially, the Council can amend the political balance of a Committee provided that notice of the intention to give such consideration has been given to all Members of the Council and that when the alternative arrangements are put to the vote at the Council meeting, no Member of the †††† Council votes against them.

 

 

3.††† PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

3.1†† It is proposed that the Employment Committee and the Urgency Committee should continue to be not politically balanced, as, in accordance with the Councilís Constitution, the membership of these Committees must include the Leaders of the five largest Political Groups represented on the Council, and that the allocation of seats which now achieves each Political Groupís overall entitlement be as set out in Appendix 1.† (These arrangements are currently under review and it is a recommendation of the Committee Structure Review that all Committees are politically proportionate).

3.2†† The wishes of the Leaders of the Conservative and Independent Groups with regard to the consequential and other changes to the membership of Committees are set out in Appendix 2.

 

 

4.††† RISK

4.1† Following the change in the composition of the Council arising from the decision of Councillor Garland to leave the Conservative Group and join the Independent Group, the review of the allocation of seats on Committees will ensure an appropriate political balance in membership of Committees.

 

5.††† CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

5.1† The Leaders of the Conservative and Independent Groups have been consulted on the allocation of seats on Committees and the adjustments required.

 

 

6.††† NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

6.1†† Once the allocation of seats has been decided upon, there is a duty to give effect to the allocation by making appointments to them in accordance with the wishes of the appropriate Group Leaders on behalf of their respective Political Groups.

 

 

7.††† CROSS-CUTTING ISSUES AND IMPLICATIONS

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

There are no direct impacts on corporate priorities arising from this, but the Committees when in place discharge the functions delegated to them having regard where appropriate to the Councilís strategic objectives.

Head of Policy, Communications and Governance

Risk Management

See section 4 above.

Head of Policy, Communications and Governance

Financial

The Committees appointed having regard to the political balance requirements form part of the original plan for the committee system of governance and as such there are no additional financial implications.

Section 151 Officer

Staffing

There are no staffing implications

Head of Policy, Communications and Governance

Legal

The allocation of seats and the appointment of councillors to committees is a statutory requirement, set out in the Local Government and Housing Act 1989, section 15.† The Council has a duty to allocate seats to certain committees and ensure that the allocation is proportional to the seats attained for the Council.† The appointment to these committees should reflect the wishes of the political groups Ė Local Government (Committees and Political Groups) Regulations 1990 (as amended).

Team Leader (Corporate Governance),

MKLS

Privacy and Data Protection

No specific issues arise. There are no specific privacy or data protection issues to address.

Team Leader (Corporate Governance),

MKLS

Equalities

The review will ensure an equitable political representation in membership of Committees.

Equalities and Corporate Policy Officer

Public Health

We recognise that the recommendations will not negatively impact on population health or that of individuals.

Head of Policy, Communications and Governance

Crime and Disorder

No specific issues arise.

Head of Policy, Communications and Governance

Procurement

No specific issues arise.

Head of Policy, Communications and Governance

 

8.††† REPORT APPENDICES

         Appendix 1:† Review of Allocation of Seats on Committees

         Appendix 2:† Membership of Committees

 

 

9.††† BACKGROUND PAPERS

 

None