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Event Planning


Event Planning

Scoring events

Kent Police, Kent Fire and Rescue and ourselves have created an events risk matrix. This is so the Safety Advisory Group (SAG) co-ordinators can work out which risk category an event falls under. It shows us who'll be affected by the event and how much of a risk it is to their health and safety. We check how much control the event holders have, how available emergency services are and consider the risk of harm. Section two of the event notification form will help us with scoring your event. Small and medium sized events scored as medium or high risk will be reviewed by SAG, in the same way as large events.

Large Events (more than 1,000 people)

The Safety Advisory Group (SAG) deals with the issues surrounding the planning and organising of major public events held in the borough. The group consists of council representatives and partners such as the police. This group would normally deal with events for 1,000 people or more. To tell us of a large event you are holding you will need to fill out an Event Notification Form.

If you have any queries about the planning of your large event, you can email safetyadvisorygroup@maidstone.gov.uk.

There are guidance documents and forms prepared by the Safety Advisory Group to help event organisers with the planning, organisation and delivery of safe events.

Event Guidance - Introduction
Event Guidance - Pre-Planning
Event Guidance - Detailed Planning
Event Guidance - Final Preparations
Event Guidance - After the Event
Event Guidance - Event Risk Assessment
Event Guidance - First Aid and Medical Cover
Event Guidance - Insurance
Event Guidance - Road Closures
Event Guidance - Contingency Planning
Event Guidance - Food Safety
Event Guidance - Licensing
Event Guidance - Prevention of Nuisance
Event Guidance - Stewarding
Event Guidance - Counter Terrorism

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