Your Councillors

MAIDSTONE BOROUGH COUNCIL

 

COUNCIL

 

25 SEPTEMBER 2019

 

REPORT OF THE DEMOCRACY AND GENERAL PURPOSES COMMITTEE

HELD ON 4 SEPTEMBER 2019

 

AMENDMENTS TO THE CONSTITUTION – OUTSIDE BODIES

 

Issue for Decision

 

To agree amendments to the Constitution relating to Outside Bodies.

 

Recommendations Made

 

That:

 

1.   The changes to Schedule 2 of the Constitution, attached as Appendix 2, be agreed.

 

2.   The changes to Committee Terms of Reference, attached as Appendix 3, be agreed.

 

Reasons for Recommendation

 

This option is recommended as this will ensure that the Constitution accurately reflects the latest information relating to Outside Bodies, in line with the research undertaken by Democratic Services and the comments made by the Democracy and General Purposes Committee.

 

Alternatives Considered and Why Not Recommended

 

To do nothing.  This is not recommended as this means that Schedule 2 of the Constitution would not reflect the present state of Outside Bodies that the Council appoints representatives to.

 

The Council could request that Officers explore further potential changes to Schedule 2.  The changes proposed have been suggested following research and engagement with relevant Outside Bodies, therefore, any additions or changes would need to be researched in a comparable manner before implementation.

 

The Council could request a formal review of Outside Bodies.  This is not recommended, as significant resource has been dedicated to creating uniformity and consistency across the current Outside Body arrangements.  Furthermore, the D&GP Committee recently agreed principles for reviewing Outside Bodies that will allow incremental changes to the administrative arrangements when required.  A full review is likely to require additional resource and the expected benefits of a review are not anticipated to represent an effective use of resource.

 

Background Documents

 

Appendix 1: Report to Democracy and General Purposes Committee 4 September 2019

Appendix 2: Draft Schedule 2 of the Constitution

Appendix 3: Draft Committee Terms of Reference