DEMOCRACY AND GENERAL PURPOSES COMMITTEE

4 SEPTEMBER 2019

 

Nominations to Outside Bodies

 

Final Decision-Maker

Democracy and General Purposes Committee

 

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance

 

Lead Officer and Report Author

Mike Nash, Democratic Services Officer

Classification

Public

 

Wards affected

All

 

 

Executive Summary

 

Nominations have been received for Council Representative positions on the Allington Millennium Green Trust and Relief in Need Charities.  These nominations are to be considered by the Democracy and General Purposes (D&GP) Committee.

 

Purpose of Report

 

Decision

 

 

This report makes the following recommendations to this Committee:

 

That the Committee consider the nominations received for positions on the Allington Millennium Green Trust and Relief in Need Charities and makes an appointment if appropriate.

 

 

 

Timetable

Meeting

Date

Democracy and General Purposes Committee

4 September 2019



Nominations to Outside Bodies

 

1.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

We do not expect the recommendations will by

themselves materially affect achievement of

corporate priorities.

Democratic Services Officer

Cross Cutting Objectives

Each organisation has a different remit and will

contribute to the cross-cutting objectives in

various ways.

Democratic Services Officer

Risk Management

There are no significant risks associated with

the appointment of Council Representatives.

Democratic Services Officer

Financial

The proposals set out in the recommendation

are all within already approved budgetary

headings and so need no new funding for

implementation.

Democratic Services Officer

Staffing

We will deliver the recommendations with our current staffing.

Democratic Services Officer

Legal

Under the Council’s Constitution it is a function of the Democracy and General Purposes Committee to appoint Members to the outside bodies assigned to the Committee. The outside bodies identified in the report are so assigned.

 Team Leader (Corporate Governance), MKLS

Privacy and Data Protection

There are no specific privacy or data protection issues to address.

 Team Leader (Corporate Governance), MKLS 

Equalities

The recommendations do not propose a change

in service and therefore will not require an

equalities impact assessment.

Equalities and Corporate Policy Officer

Public Health

 

No implications.

Democratic Services Officer

Crime and Disorder

No implications.

Democratic Services Officer

Procurement

No implications.

Democratic Services Officer

 

 

 

 

 

2.       INTRODUCTION AND BACKGROUND

 

2.1        Following the advertisement of Council Representative vacancies, nominations have been received for the Allington Millennium Green Trust and Relief in Need Charities.

 

Allington Millennium Green Trust

 

2.2        There is currently a vacancy on the Allington Millennium Green Trust, as Councillor Dan Daley’s term of office expired on 2 August 2019.

 

2.3        At its meeting on 3 July 2019, the D&GP Committee stated that, following a boundary review, the Allington Millennium Green Trust was located in Bridge Ward.  The D&GP Committee queried whether the Council Representative position should therefore be restricted to only Allington Ward Members. 

 

2.4        Confirmation has been received from the Allington Millennium Green Trust that there is no requirement for an Allington Ward Member to hold this position, however, when this position was advertised to all Councillors, the only nomination received was from an Allington Ward Member.  A nomination form has been attached as an appendix to this report.

 

2.5        If an appointment is made, the term of office for this position will be from 5 September 2019 to 4 September 2023.

 

Relief in Need Charities

 

2.6        There is an upcoming vacancy on the Relief in Need Charities, as the position currently held by Ms Daphne Parvin is due to expire on 2 November 2019.

 

2.7        This vacancy was advertised to all Councillors, while Ms Parvin was also invited to put herself forward for a further term of office.

 

2.8        No nominations were received from current MBC Councillors, however, Ms Parvin has stated that she is willing to continue in the role for another term.  No nomination form has been attached to this report, however, the Committee are asked to consider appointing Ms Parvin to this position.

 

2.9        If an appointment is made by the D&GP Committee at its meeting on 4 September 2019, the term of office for this position will be from 3 November 2019 to 2 November 2023.

 

 

3.       AVAILABLE OPTIONS

 

3.1     The Committee could do nothing. This is not recommended as it would mean that no additional Council Representatives are appointed to Outside Bodies. This could damage the relationships that the Council fosters with these organisations.

 

3.2     The Committee could appoint to the various Outside Bodies as appropriate.

 

 

4.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

4.1     Option 3.2 is recommended as there is a need to ensure that these vacancies are filled as soon as possible. 

 

 

5.       RISK

5.1     There are no significant risks associated with the appointment of Council Representatives.

 

6.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

6.1     All Committees responsible for appointing Council Representatives to Outside Bodies considered a report in July 2019.  These reports summarised the current status of Outside Bodies including appointments, nominations and outstanding vacancies.

 

6.2     All Councillors have been emailed to advertise the vacancies on Outside Bodies.

 

 

7.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

7.1     Relevant Outside Bodies will be contacted to inform them of any appointments made by the Committee.

 

8.        REPORT APPENDICES

 

The following documents are to be published with this report and form part of the report:

·         Appendix 1: Nomination Form - Cllr Daley - Allington Millennium Green Trust

 

 

9.        BACKGROUND PAPERS

 

None.