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COUNCIL

28 February 2018

 

REVIEW OF ALLOCATION OF SEATS ON COMMITTEES/MEMBERSHIP OF COMMITTEES

 

Final Decision-Maker

Council

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance

 

Lead Officer and Report Author

Sam Bailey, Democratic and Administration Services Manager

Debbie Snook, Democratic Services Officer

 

Classification

Public

 

Wards affected

All

 

Executive Summary

A review has been undertaken of the allocation of seats on Committees.† The Council is asked to agree that the allocation of seats on Committees be as set out in Appendix 1 to this report and that the wishes of the Group Leaders with regard to the consequential changes to the membership of Committees be accepted.

 

 

This report makes the following recommendations to this Committee:

1. That the allocation of seats on Committees be as set out in Appendix 1 to this report.

 

2. That the wishes of the Group Leaders with regard to the consequential changes to the membership of Committees, as set out in Appendix 2 to this report, be accepted.

 

 

 

Timetable

Meeting

Date

Council

28 February 2018



REVIEW OF ALLOCATION OF SEATS ON COMMITTEES/MEMBERSHIP OF COMMITTEES

 

 

 

1.††† INTRODUCTION AND BACKGROUND

 

1.1     The Council has a statutory requirement under the Local Government and Housing Act 1989 to ensure political proportionality in the membership of Committees.† Since a Councillor has been temporarily suspended from the Liberal Democrat Party, and therefore can no longer be a member of the Liberal Democrat Group, it is necessary to undertake a review of the allocation of seats on Committees.

1.2     Due to the political balance on the Council, and the requirement to ensure overall political proportionality on the Council, a seat will need to be left vacant on Planning Committee. This is due to the way in which the political balance affects the un-rounded seat allocations. As the seats cannot be rounded up fairly, a seat will need to be left vacant to ensure proportionality. The Group Leaders have agreed that this seat should be on Planning Committee. Please see the table below for un-rounded seat allocations:

 

 

Party

Number of seats on Council

Number of seats on Committees (unrounded)

LD

22

44.4

Con

22

44.4

UKIP

4

8.07

IND

4

8.07

LAB

2

4.04

Cllr Webb

1

2.02

 

 

2.††† AVAILABLE OPTIONS

 

2.1†† The allocation of seats on individual Committees which now achieves each Political Groupís overall entitlement is set out in Appendix 1.

 

2.2†† Section 17 of the Local Government and Housing Act 1989 provides for exceptions to the political balance requirements.† Essentially, the Council can amend the political balance of a Committee provided that notice of the intention to give such consideration has been given to all Members of the Council and that when the alternative arrangements are put to the vote at the Council meeting, no Member of the Council votes against them.

 

2.3†† The wishes of the Group Leaders with regard to the consequential changes to the membership of Committees are set out in Appendix 2.

 

 

3†††† PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

3.1†† It is proposed that the Employment Committee and the Urgency Committee only are not politically balanced, and that the allocation of seats on individual Committees, which achieves each Political Groupís overall entitlement be as set out in Appendix 1.

 

3.2†† The wishes of the Group Leaders with regard to the consequential changes to the membership of Committees are set out in Appendix 2.

 

 

4.††† RISK

4.1† The review of the allocation of seats on Committees will ensure an appropriate political balance in membership of Committees.

 

 

 

5.††† CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

5.1†† Group Leaders have been consulted on the allocation of seats on Committees and the adjustments required.

 

 

6.††† NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

6.1†† Once the allocation of seats has been decided upon, there is a duty to give effect to the allocation by making appointments to them in accordance with the wishes of the Group Leaders on behalf of their respective Political Groups.

 

 

7.††† CROSS-CUTTING ISSUES AND IMPLICATIONS

 

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

There are no direct impacts on corporate priorities arising from this, but the Committees when in place discharge the functions delegated to them having regard where appropriate to the Councilís strategic objectives.

Head of Policy, Communications and Governance

Risk Management

See section 4 above.

Head of Policy, Communications and Governance

Financial

The Committees appointed having regard to the political balance requirements form part of the original plan for the committee system of governance and as such there are no additional financial implications.

Section 151 Officer

Staffing

There are no staffing implications

Head of Policy, Communications and Governance

Legal

The legal implications are set out in the body of the report.

Legal Team

Privacy and Data Protection

No specific issues arise.

Legal Team

Equalities

No specific issues arise.

Equalities and Corporate Policy Officer

Crime and Disorder

No specific issues arise.

 

Head of Policy, Communications and Governance

Procurement

No specific issues arise.

 

Head of Policy, Communications and Governance

 

8.††† REPORT APPENDICES

 

         Appendix 1:† Review of Allocation of Seats on Committees

         Appendix 2:† Membership of Committees

 

 

9.††† BACKGROUND PAPERS

 

None

 

 

 

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