Your Councillors

DEMOCRACY COMMITTEE

14 December 2017

 

Appointment of Independent Member to the Joint Independent Remuneration Panel

 

Final Decision-Maker

Council

Lead Head of Service

Angela Woodhouse, Head of Policy, Communications and Governance

Lead Officer and Report Author

Caroline Matthews, Democratic Services Officer

Classification

Public

Wards affected

All

 

This report makes the following recommendations to this Committee:

That this Committee Recommends to Council that an appointment is made of an Independent Person to the Joint Independent Remuneration Panel.

 

 

Timetable

Meeting

Date

Democracy Committee

14 December 2017

Council †

28 February 2018



Appointment of Independent Member to the Joint Independent Remuneration Panel

 

 

 

1.††††† INTRODUCTION AND BACKGROUND

 

1.1     The Joint Independent Remuneration Panel meets to review the Memberís Allowance Scheme on a periodic basis.† The last review was undertaken in 2015 when the Committee system was introduced.

1.2     The Panel recommended that another review should be held after eighteen months to two years.† Therefore the review is due now but unfortunately the Independent Person appointed in 2014 has since passed away.

1.3     It has therefore been necessary to go out to advertisement to recruit another person.† This was undertaken recently and the Council received one application.[A1] 

1.4     The applicant meets the criteria for the position as set out in Appendix A.

1.5     Members of this Committee are requested to interview the applicant and make a recommendation to Council to appoint if appropriate.

 

2.        AVAILABLE OPTIONS

 

2.1     Do Nothing.† This is not an option as the Council has a statutory duty under the Local Authorities (Membersí Allowances) (England) Regulations 2003 for an Independent Panel to review its Members Allowances Scheme.

2.2     Appoint an Independent Panel Member.† This would ensure that the Council appoints in a timely manner to enable the review of Membersí Allowances to be carried out in March 2018.

2.3     Advertise again.† Should Members be minded not to make a recommendation to Council then Officers would need to advertise again.† However, it should be borne in mind that responses have been low in the past and there would be a cost associated with advertising more widely.†

3.        PREFERRED OPTION AND REASONS FOR RECOMMENDATIONS

 

3.1† Appoint an Independent Panel Member.† This would ensure the Councilís
†††††† Joint Independent Remuneration Panel is able to meet in March next year to
†††††† carry out a review of the Members Allowances Scheme.

 

 

4.       RISK

4.1    There is a reputational risk for the Council if it failed to appoint an Independent Person to the Panel as a review of the Members Allowance Scheme would not be able to take place.

4.2    It would also be in contravention of the requirements of the Local Authorities (Membersí Allowances) (England) Regulations 2003.[A2] 

 

5.       CONSULTATION RESULTS AND PREVIOUS COMMITTEE FEEDBACK

 

5.1     A consultation exercise with Members and Parishes on Members allowances would take place prior to the review meeting of the Panel in March.

 

 

 

6.       NEXT STEPS: COMMUNICATION AND IMPLEMENTATION OF THE DECISION

 

6.1     If the recommendation made by the Democracy Committee is to appoint the candidate then this would be made to Council at its meeting on 28th February 2018.

6.2     If the recommendation is approved by Council then arrangements would be made to convene the Panel to carry out a review of the Members Allowance Scheme.

 

 

 

7.       CROSS-CUTTING ISSUES AND IMPLICATIONS

 

 

Issue

Implications

Sign-off

Impact on Corporate Priorities

We do not expect the recommendations will by themselves materially affect the achievement of corporate priorities.  However, they will support the Councilís overall achievement of its aims as set out in section 3

 

Head of Policy, Communications and Governance

Risk Management

The review of the Membersí Allowances Scheme provides transparency to the public that the allowances paid are robustly reviewed and provide value for money

Head of Policy, Communications and Governance

Financial

The proposals set out in the recommendation are all within already approved budgetary headings.† We do not expect any changes made within the review to affect the budget significantly.

 

Section 151 Officer & Finance Team

Staffing

We will deliver the recommendations with our current staffing.

Head of Policy, Communications and Governance

Legal

Accepting the recommendation will fulfil the Councilís duties under the Local Authorities (Membersí Allowances) (England) Regulations 2003

†Keith Trowell, Interim Team Leader (Corporate Governance)

Privacy and Data Protection

 

There is no additional impact on privacy or data protection.

 

†Keith Trowell, Interim Team Leader (Corpiorate Governance)

Equalities

The recommendations do not propose a change in service therefore will not require an equalities impact assessment

Policy & Information Manager

Crime and Disorder

There is no impact on crime and disorder.

Head of Service or Manager

Procurement

There is no procurement implications.

Head of Service & Section 151 Officer

 

8.        REPORT APPENDICES

 

The following documents are to be published with this report and form part of the report:

         Appendix 1: Advertisement

         Exempt Appendix Ė Application form

 

 

9.        BACKGROUND PAPERS

 

None


 [A1]Can you mention a little bit more about the interview process, just brief and that questions will be circulated on the day

 [A2]Can you check the risk management framework and make sure this conforms with it?