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Minutes Template

Should you wish to refer any decisions contained in these minutes to Council, please submit a Decision Referral Form, signed by five Councillors, to the Mayor by: 6 June 2019.

 
 


MAIDSTONE BOROUGH COUNCIL

 

POLICY AND RESOURCES COMMITTEE

 

Minutes (PART I) of the meeting held on Wednesday 22 May 2019

 

Present:

Councillors Mrs Blackmore, Chappell-Tay, Cox (Chairman), English, Garten, Mrs Gooch, Harvey, Joy, McKay, Newton, Perry, Purle, Round, Springett and Vizzard

 

Also Present:

Councillors Clark, Kimmance, M Rose, J Sams and T Sams

 

<AI1>

 

1.           Apologies for Absence

 

Apologies for absence were received from:

 

·         Councillor Mortimer

 

·         Councillor Clark

 

·         Councillor M Burton

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2.           Notification of Substitute Members

 

It was noted that the following Members were present as Substitute Members:

 

·         Councillor Joy for Councillor Mortimer

 

·         Councillor Vizzard for Councillor Clark

 

·         Councillor Garten for Councillor M Burton

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3.           Urgent Items

 

There were no urgent items.

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4.           Notification of Visiting Members

 

It was noted that the following Councillors were present as a Visiting Member for Item 10. Call for Sites:

 

·         Councillor Clark

 

·         Councillor Kimmance

 

·         Councillor J Sams

 

·         Councillor T Sams

 

·         Councillor M Rose

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5.           Disclosures by Members and Officers

 

Councillor Purle said that, with regard to Item 10. Call for Sites, he owned and occupied property on St Peter’s Street, but intended to speak and vote when the item was considered.

 

Councillor Clark said that, with regard to Item 10. Call for Sites, he was a trustee on the Hayle Park Nature Reserve, but intended to speak as a Visiting Member when the item was considered.

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<AI6>

 

6.           Disclosures of Lobbying

 

Councillor Gooch stated that she had been lobbied on Item 10. Call for Sites.

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<AI7>

 

7.           To consider whether any items should be taken in private because of the possible disclosure of exempt information.

 

The Committee considered whether to take Item 10. Call for Sites in public.  Advice was provided by Officers, and the Committee decided that it was not possible to consider the report in public as non-disclosure agreements had been signed with some landowners impacted by sites in the report. 

 

RESOLVED: That Item 10. Call for Sites be taken in private as proposed.

 

Voting: For – 11    Against – 3  Abstentions – 1

 

Note: Councillors Purle and Garten requested that their dissent be noted.

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<AI8>

 

8.           Presentation of Petitions (if any)

 

There were no petitions.

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9.           Questions and answer session for members of the public (if any)

 

There were no questions from members of the public.

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<AI10>

 

10.        Exclusion of the Public from the Meeting

 

RESOLVED: That the public be excluded from the meeting for the following item of business because of the likely disclosure of exempt information for the reason specified having applied the Public Interest Test:

 

 

Head of Schedule 12 A and Brief Description

 

Call for Sites

Paragraph 3 – Information relating to the financial or business affairs of any particular person (including the authority holding that information)

 

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<AI11>

 

11.        Call for Sites

 

The Director of Regeneration and Place outlined that the report proposed the submission of land holdings into the “call for sites” exercise that closed on 24 May 2019.

 

Councillors Clark, T Sams and J Sams addressed the Committee as Visiting Members.

 

The Committee considered the proposed submissions and provided feedback on the sites.

 

RESOLVED: That:

 

1.   Officers submit proposals for the site listed in paragraph 1.7 of the report into the “call for sites” exercise that closes on 24 May 2019.

 

Voting: For – 14    Against – 1  Abstentions – 0

 

2.   Officers submit proposals for the site listed in paragraph 1.8 of the report into the “call for sites” exercise that closes on 24 May 2019.

 

Voting: Unanimous

 

3.   Officers remove proposals for the site listed in paragraph 1.9 of the report.

 

Voting: For – 10    Against – 3  Abstentions – 2

 

4.   Officers remove proposals for the site listed in paragraph 1.10 of the report.

 

Voting: For – 12    Against – 3 Abstentions – 0

 

5.   Officers submit proposals for the site listed in paragraph 1.11 of the report into the “call for sites” exercise that closes on 24 May 2019.

 

Voting: For – 14    Against – 0  Abstentions – 1

 

6.   Officers submit proposals for the site listed in paragraph 1.12 of the report into the “call for sites” exercise that closes on 24 May 2019.

 

Voting: For – 13    Against – 2 Abstentions – 0

 

7.   Officers submit proposals for the sites listed in paragraphs 1.17, 1.18, 1.19, 1.20 and 1.26 of the report into the “call for sites” exercise that closes on 24 May 2019.

 

Voting: For – 10    Against – 4  Abstentions – 1

 

Note: Councillors Purle and Garten requested that their dissent be noted.

 

8.   Officers submit proposals for the site listed in paragraph 1.37(c) of the report into the “call for sites” exercise that closes on 24 May 2019.

 

Voting: For – 9      Against – 4  Abstentions – 2

 

Note: The meeting was adjourned from 7:49 p.m. to 7:54 p.m.

</AI11>

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12.        Duration of Meeting

 

6.30 p.m. to 9.29 p.m.

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